About
The East Regional Spring Games will be held on Friday, April 21st and Saturday, April 22nd, 2023 at various locations in Baytown, TX.
Day of Coordinator: Donald Sanford, dsanford@sotx.org
Volunteer Questions: Mary Buford, mbuford@sotx.org
AGE ELIGIBILITY FOR VOLUNTEERS
15 years and older can volunteer by themselves.
8-14 year olds must be accompanied by parent, guardian, or chaperone. If in a group, then there must be a 4:1 ratio of children/teens to adults.
7 years and younger are not given volunteer assignments but are welcomed and encouraged to be cheerleaders as long as they are accompanied by a parent, guardian, or chaperone.
APPAREL Wear weather-appropriate athletic clothing and non-marking shoes. If you have one, wear a shirt that represents your organization. Most of our events are outdoors so we would encourage you to bring sunscreen, bug spray, bottled water (we will have re-fill stations), snacks, a hat, and anything else that will make your time more comfortable.
NO ANIMALS Special Olympics has a no animal policy. Other than service animals, no animals are allowed at this event. Please do not bring any animals or pets with you. Most of our events are outdoors so we would encourage you to bring sunscreen, bug spray, bottled water (we will have re-fill stations), snacks, a hat, and anything else that will make your time more comfortable.
NOTE: Need a confirmation for the hours you volunteered? Be sure to let the Volunteer Coordinator at the time of check-in and then stop by the Volunteer Registration table before you leave to pick up your verification form.
A few people you will meet... View All
Shifts (31)
Shift | Start Time | End Time | Address | Description | Registrants Needed | |
---|---|---|---|---|---|---|
Cycling: Set-Up (9:00-12:00 PM) | 9:00am (CT) | 12:00pm (CT) | Robert E. Lee High School Baytown, TX 77521 | Assist SOTX Staff with unloading and setting up equipment. Position may require bending, kneeling, and/or lifting objects greater than 10 lbs. | 30/30 | Over |
Cycling (10:00-2:00 PM) | 10:00am (CT) | 2:00pm (CT) | Robert E. Lee High School Baytown, TX 77521 | Duties will be assigned upon arrival. | 17/30 | Over |
Soccer: Set Up (3:30- 5:30 PM) | 3:30pm (CT) | 5:30pm (CT) | Robert E. Lee High School Baytown, TX 77521 | Assist SOTX Staff with unloading and setting up equipment. Position may require bending, kneeling, and/or lifting objects greater than 10 lbs. | 19/20 | Over |
Shift | Start Time | End Time | Address | Description | Registrants Needed | |
---|---|---|---|---|---|---|
Tennis: Set-Up (7:30- 9:00 AM) | 7:30am (CT) | 9:00am (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Assist with unloading and setting up equipment. Position may require bending, kneeling, and/or lifting objects greater than 10 lbs. | 10/10 | Over |
Track & Field: Set-Up (7:30- 9:00 AM) | 7:30am (CT) | 9:00am (CT) | Robert E. Lee High School Baytown, TX 77520 | Assist SOTX Staff with unloading and setting up equipment. Position may require bending, kneeling, and/or lifting objects greater than 10 lbs. | 13/13 | Over |
Soccer: Classifications (7:45- 9:15 AM) | 7:45am (CT) | 9:15am (CT) | Robert E. Lee High School Baytown, TX 77520 | Duties will be assigned upon arrival. | 16/16 | Over |
Opening Ceremonies (8:30- 10:30 AM) | 8:30am (CT) | 10:30am (CT) | Robert E. Lee High School Baytown, TX 77520 | Escort teams through the Opening Ceremonies Parade. Cheer for the athletes and psych them up for a day of competition! | 10/10 | Over |
Main Volunteer Check-In (9:00- 1:30 PM) | 9:00am (CT) | 1:30pm (CT) | Robert E. Lee High School Baytown, TX 77520 | Assist by checking in the volunteers for the day, direct individuals to their stations, prepare verification forms for those who need confirmation of hours, hand out shirts to volunteers, and provide support to SOTX staff as needed. This check in station will be the main check in station for all... | 5/5 | Over |
Photographer AM (9:00- 1:00 PM) | 9:00am (CT) | 1:00pm (CT) | Various Locations | Take high-quality photos of the competition, athletes, sponsors, and volunteers. Must be able to provide your own equipment and share the images after the event. Registration code is required to register. Please contact Donald Sanford (dsanford@sotx.org) with your qualifications and type of equipment you use in order to receive the registration... | 1/2 | Over |
Tennis: Volunteer Check-In (9:00- 1:30 PM) | 9:00am (CT) | 1:30pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Assist Volunteer Manager with checking in the volunteers for the day, direct individuals to their stations, prepare verification forms for those who need confirmation of hours and provide support to SOTX staff as needed. | 2/2 | Over |
Soccer: Awards AM (9:30- 1:30 PM) | 9:30am (CT) | 1:30pm (CT) | Robert E. Lee High School Baytown, TX 77520 | Volunteers will be responsible for organizing the medals and arranging them for presentation as well as staging the athletes (getting everyone positioned accordingly), escorting, and presenting the awards. | 10/10 | Over |
Soccer: General Volunteer AM (9:30- 1:30 PM) | 9:30am (CT) | 1:30pm (CT) | Robert E. Lee High School Baytown, TX 77521 | Duties will be assigned upon arrival. Duties may include scorekeeper, shagger, line monitor, etc. | 25/25 | Over |
Soccer: Skills AM (9:30- 12:00 PM) | 9:30am (CT) | 12:00pm (CT) | Robert E. Lee High School Baytown, TX 77521 | Duties will be assigned upon arrival. Duties may include scorekeeper, shagger, line monitor, etc. | 22/22 | Over |
Tennis Match Play AM | 9:30am (CT) | 1:30pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 Various Locations | Duties will be assigned upon arrival but may include the following responsibilities: Retrieve and supply balls for the athletes; Either single bounce or hand the ball to the athlete if they can't catch it; ; After the point is finished, collect all balls before the next point starts; Scorekeeping (knowledge... | 26/30 | Over |
Tennis Match Play AM (9:30- 1:30 PM) | 9:30am (CT) | 1:30pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Duties will be assigned upon arrival but may include the following responsibilities: Retrieve and supply balls for the athletes; Either single bounce or hand the ball to the athlete if they can't catch it; ; After the point is finished, collect all balls before the next point starts; Scorekeeping (knowledge... | 17/50 | Over |
Tennis Skills AM (9:30- 1:30 PM) | 9:30am (CT) | 1:30pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Duties will be assigned arrival and may include the following: Escort athletes to court along with new balls and scorecard; collect old scorecard and balls from officials and return them to the tournament desk; Scorekeeping (knowledge of tennis scoring is a plus); Underhand toss to the athlete's racquet (your job... | 37/37 | Over |
Tennis: Awards AM (9:30- 1:30 PM) | 9:30am (CT) | 1:30pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Volunteers will be responsible for organizing the medals and arranging them for presentation as well as staging the athletes (getting everyone positioned accordingly), escorting, and presenting the awards. | 10/10 | Over |
Track & Field AM (9:30- 1:30 PM) | 9:30am (CT) | 1:30pm (CT) | Robert E. Lee High School Baytown, TX 77520 | Duties will be assigned upon arrival and may include assisting with standing long jump, running long jump, shot-put, mini-jav, and softball throw as well as staging for track and escorting. | 65/65 | Over |
Track & Field: Awards AM (9:30- 1:30 PM) | 9:30am (CT) | 1:30pm (CT) | Robert E. Lee High School Baytown, TX 77520 | Volunteers will be responsible for organizing the medals and arranging them for presentation as well as staging the athletes (getting everyone positioned accordingly), escorting, and presenting the awards. | 16/16 | Over |
Lunch Crew: Staff/ Athletes/ Healthy Athletes (10:00- 2:00 PM) | 10:00am (CT) | 2:00pm (CT) | TBD | Help prepare and hand out lunches for the staff, athletes, and Healthy Athlete volunteers | 20/20 | Over |
Lunch Crew: Volunteers (10:00- 2:00 PM) | 10:00am (CT) | 2:00pm (CT) | TBD | Help prepare and hand out lunches for the volunteers | 10/10 | Over |
Athlete Village AM (10:30- 1:30 PM) | 10:30am (CT) | 1:30pm (CT) | TBD | Engage with the athletes and encourage them to play with the inflatable games with you! Monitor the infatables to ensure all equipment is working properly and is not be abused. | 23/23 | Over |
Athlete Village PM (1:00- 4:00 PM) | 1:00pm (CT) | 4:00pm (CT) | TBD | Engage with the athletes and encourage them to play with the inflatable games with you! Monitor the infatables to ensure all equipment is working properly and is not be abused. | 22/22 | Over |
Photographer PM (1:00- 5:00 PM) | 1:00pm (CT) | 5:00pm (CT) | Various Locations | Take high-quality photos of the competition, athletes, sponsors, and volunteers. Must be able to provide your own equipment and share the images after the event. Registration code is required to register. Please contact Donald Sanford (dsanford@sotx.org) with your qualifications and type of equipment you use in order to receive the registration... | 1/2 | Over |
Soccer: Awards PM (1:00- 5:00 PM) | 1:00pm (CT) | 5:00pm (CT) | Robert E. Lee High School Baytown, TX 77520 | Volunteers will be responsible for organizing the medals and arranging them for presentation as well as staging the athletes (getting everyone positioned accordingly), escorting, and presenting the awards. | 11/11 | Over |
Soccer: General Volunteer PM (1:00- 5:00 PM) | 1:00pm (CT) | 5:00pm (CT) | Robert E. Lee High School Baytown, TX 77521 | Duties will be assigned upon arrival. Duties may include scorekeeper, shagger, line monitor, etc. | 25/25 | Over |
Tennis Match Play PM (1:00- 5:00 PM) | 1:00pm (CT) | 5:00pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Duties will be assigned upon arrival but may include the following responsibilities:Retrieve and supply balls for the athletes; Either single bounce or hand the ball to the athlete if they can't catch it; ; After the point is finished, collect all balls before the next point starts; Scorekeeping (knowledge of... | 19/80 | Over |
Tennis: Awards PM (1:00- 5:00 PM) | 1:00pm (CT) | 5:00pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Volunteers will be responsible for organizing the medals and arranging them for presentation as well as staging the athletes (getting everyone positioned accordingly), escorting, and presenting the awards. | 7/10 | Over |
Track & Field PM (1:00- 5:00 PM) | 1:00pm (CT) | 5:00pm (CT) | Robert E. Lee High School Baytown, TX 77520 | Duties will be assigned upon arrival and may include assisting with standing long jump, running long jump, shot-put, mini-jav, and softball throw as well as staging for track and escorting. | 65/65 | Over |
Track & Field: Awards PM (1:00- 5:00 PM) | 1:00pm (CT) | 5:00pm (CT) | Robert E. Lee High School Baytown, TX 77520 | Volunteers will be responsible for organizing the medals and arranging them for presentation as well as staging the athletes (getting everyone positioned accordingly), escorting, and presenting the awards. | 10/10 | Over |
Tennis: Clean Up (4:30- 6:00 PM) | 4:30pm (CT) | 6:00pm (CT) | Dwight Lohkamp Tennis Facility Baytown, TX 77520 | Assist by taking down and loading equipment into vehicles. Position may require bending, kneeling, and/or lifting objects greater than 10 lbs. | 15/20 | Over |